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The terms outlined on this page are an overview of our rental terms and conditions. Anyone who wants to hire a van from us must sign and agree to these terms. We reserve the right to change this agreement at any time without notice. A full version of these terms will be provided during the rental process.
For our full Terms & Conditions of Rental Agreement see below:
Your Rental Agreement with us, Epic Militaria Ltd: Hirers are requested to read and accept these Terms and Conditions carefully before signing the agreement and before the hire can be completed. If there is anything you do not understand or do not agree with, please speak to any member of our rental staff for guidance.
Whilst every effort will be made to provide the exact make and model reserved, it may be likely that a similar or better vehicle will be offered.
Your driving licence must be produced each and every time you hire a vehicle from us. In addition, you must produce one further means of identification, which must include a utilities bill to you at your present address, or an official letter to you at your present address. You will also be required to leave a telephone number where you can be contacted either during the day or evening. Note: Our rental staff reserves the right to refuse your rental if you do not produce your driving licence or for any other reason.
All drivers must be in possession of a current, full valid UK driving licence. UK Licence holders, with the new style driving licence MUST produce both the photo card and Convictions Verification Page from the DVLA Database. Our published rental rates are subject to successful driving licence checks, daily rental rates may change depending on licence penalty points, driver history or other circumstances.
Our standard rental agreement covers drives from age 25-78. Drivers from 21 years of age can rent our vehicles, but additional charges will apply on top of the daily rental rate agreed, see table below:
Age | 21 | 22 | 23 | 24 |
---|---|---|---|---|
Extra | £12 | £10 | £8 | £6 |
In addition to the main hirer, it is possible for two other hirers to be insured to drive the vehicle, provided they meet our insurance requirements. Adding additional drivers will increase the price of the rental, please ask for more details.
Our rental staff will note on the pre-rental check form and rental agreement, the reading of the fuel gauge. You are requested to return the vehicle with the same amount of fuel as you commenced the rental. Vehicles will be supplied with a full tank of fuel, please bring back all vehicles with a full tank. A refuelling charge of £15 plus £2 per litre inclusive of VAT will be charged for vehicles returned without a full tank. No refund will be given for any fuel in excess of the original reading.
Check that you put the correct fuel in the vehicle. Putting the incorrect fuel type in the vehicle could damage the engine and will result in loss of your deposit if repairs are needed (correct fuel type on filler cap).
This is calculated on a 24-hour basis. Rental times may be adjusted to suit individual hirers' requirements subject to vehicle availability. The maximum rental period is 21 days, but it can be extended with our approval.
The following mileage allowances apply, you are allowed to drive up to 150 miles per day for the first 3 days of a rental period, 100 miles per day after day three. For example, a one week rental will have a mileage allowance of 850 miles. Additional miles will be charged 18 pence a mile inclusive of VAT, for example 50 extra miles driven above the allowance will cost £9.
We take a £500 deposit on all vehicle bookings. Our standard excess is £1000 per rental.
Collision Damage Waiver to cover the £1000 excess is available normally from £3-5 per day depending on rental days and licence/address check, charged at cost, we don’t make a profit on it.
The full cost of rental plus a damage deposit must be paid before any vehicle is released for rental. Major credit/debit cards must make payment only.
If you cancel within 14 days of your booking we will refund in full, later than that and we reserve the right to keep up to £20 per rental day to cover our lost business.
If you have an incident you must not admit responsibility. You should get the names and addresses of everyone involved, including witnesses. You should also:
Only you or a named driver on the insurance application may drive the vehicle providing a full valid driving licence is held and a cover note has been issued to you. You or your authorised named driver must not:
You or your authorised named driver must not use the vehicle for towing unless we have given you written permission.
Before you bring back the vehicle you must check that you have not left any personal belongings in the vehicle. Vehicles must always be returned back to us during opening hours. We will not accept responsibility for vehicles damaged or stolen from outside our premises if dropped-off after hours. If we have agreed that you may return the vehicle outside business hours, you will remain responsible for the vehicle and its condition until it is re-inspected by a member of our staff. If you do not bring the vehicle back on time you are breaking the conditions of this agreement. We can charge you for every day you have the vehicle after you should have returned it to us. Until we get the vehicle back, we will charge you the daily rate you have rented the vehicle at.
You will have to pay for reasonable costs of repair if: We have to pay extra costs to return the vehicle to its condition when the pre-rental inspection was carried out (for example, if extra valeting time or special material or equipment is needed to restore the vehicle to its pre-rental condition). Or the vehicle has been damaged whilst in your care.
With prior approval, it may be possible that our vehicles may be taken abroad, although there are restrictions regarding taking them into some countries. A surcharge will apply when taking a vehicle outside the U.K. and extra charges will be applied to provide a Green Card. Vehicles must not be taken or driven outside the United Kingdom.
We have maintained the vehicle to at least the manufacturer's recommended standard. We assure you that the vehicle is roadworthy and suitable for renting at the start of the rental period. In addition, if you are not renting the vehicle for business purposes, we are responsible for loss caused by:
We are responsible if someone is injured or dies because of our negligent act, or failure to act. We are also responsible for losses you suffer because of us breaking this agreement. Losses are foreseeable where you and we could contemplate them at the time the vehicle is rented. We are not responsible for indirect losses which happen as a side effect of the main loss or damage and which are not foreseeable by you and us (such as loss of profits or loss of opportunity).
We are only responsible for loss or damage to property left in the vehicle if the loss or damage results from our negligence or a breach of contract.
We work out charges using our current price list. You will pay the following charges:
If you are an individual, we will end this agreement straight away if we find out your belongings have been taken away from you to pay off your debts, or a receiving order has been made against you. We may end this agreement if you do not meet the main requirements of this agreement. If you are a company, we will end this agreement straight away if:
You agree that we may use any information you have given us to carry out our own market research. If you break the agreement we can give this information to credit reference agencies, the Driver and Vehicle Licensing Authority (DVLA), debt collectors and any other relevant organisation.
The law of the country in which it is signed governs this agreement. Any dispute may be settled in the courts of that country.
If any provision of this Agreement is held invalid, illegal or unenforceable for any reason by any Court of competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if this Agreement had been agreed with the invalid, illegal or unenforceable provision eliminated.
Please note that cover is subject to the expiry date on the cover note. If the date and time is overlapped with the return of the vehicle, contact must be made with the hire company to extend cover to ensure continuation of insurance cover. The Insurance cover is invalid if hire has been paid for in cash.